Virtual document safe storage is the process of converting physical files into electronic documents for sharing, storing and accessing. It can reduce the amount of space needed for physical documents to be stored and it can also help improve security by locking certain parts of a file to particular users. This is particularly beneficial for businesses that work with lots of paper. Paper documents are hard to monitor and secure, and they are more vulnerable to theft and destruction during a catastrophe such as a fire. Electronic documents, on the other hand, are much easier to monitor, less prone to loss, and more resistant to destruction.
When choosing a secure online document system, you need to consider how easy it will be for you and your guests to use. You should also consider the ease of downloading and uploading documents. Find out if the company provides any support and how easy it will be.
Who hasn’t lost important files on their computer? Generic file sharing platforms like Dropbox and Google Drive might be better protected, but they do not have the capability of organizing documents into a sensible folder structure that matches your industry’s or company’s work requirements. Online document systems can accomplish this, and provide audit logs of who has viewed what documents.